Vault Office

Overview
Autodesk Vault Office is a collaborative data management solution that caters to non-CAD users within an organization. Designed as a lighter version of Autodesk Vault, it helps teams—such as project management, procurement, and marketing—easily access and manage essential documentation without needing full CAD capabilities. By extending Vault’s core features (version control, file organization, and workflow tracking) to a broader audience, Vault Office promotes smoother collaboration and keeps everyone on the same page throughout the product lifecycle.

Key Features

• Document Management: Store and organize non-CAD files—like PDFs, Microsoft Office documents, and images—in a secure, centralized environment.
• Version Control: Track revisions and ensure every stakeholder has access to the latest document versions, reducing miscommunication and rework.
• Workflow Integration: Participate in approval processes (e.g., Engineering Change Orders) and collaborate seamlessly with CAD-focused teams.
• Role-Based Access: Assign permissions that govern who can view, edit, or approve documents, maintaining data security and compliance.
• Search & Notifications: Quickly locate files using advanced search tools, and stay updated with real-time alerts for document status changes and pending tasks.

Benefits

• Extended Collaboration: Involve more departments in data management, promoting a single source of truth for project-related documents.
• Improved Visibility: Provide non-technical stakeholders with easy access to the files and information they need, streamlining decision-making.
• Reduced Errors: Centralized file storage and version tracking ensure everyone works with up-to-date documentation.
• Better Traceability: Robust audit trails and history logs document who changed what and when, supporting compliance and accountability.
• Scalable & Secure: Vault Office grows with your organization’s needs, offering enterprise-level security and integration with existing Vault infrastructure.

Who It’s For

• Project Managers & Coordinators needing to review, approve, or comment on design-related documents without full CAD software.
• Procurement & Supply Chain Teams accessing part specs, BOMs, and vendor documentation to keep purchasing aligned with current designs.
• Sales & Marketing Departments leveraging the latest product details, images, and proposals for pitches and campaigns.
• Quality Assurance & Compliance Staff tracking revisions, approvals, and regulatory documents in a single repository.
• Any Non-CAD Users who require reliable, secure access to project files and workflows without the complexity of CAD tools.